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Author Guidelines

A carefully prepared manuscript is easier to read and edit. It can save you and us time and effort at the most important stages of production. These instructions detail the mechanics of preparing all parts of your manuscript and illustrations. All items submitted to Kolb Net Works must be typed double-spaced and submitted in electronic format (Microsoft Word preferably). If you have questions after reading this material, please contact your Kolb Net Works editor.

FRONT MATTER 
When you submit your manuscript, it must be accompanied by the following information:

Title Page 
This should include the names and addresses of all authors. Your name should appear as you would like it to appear on the title page, on the book’s cover, and in advertising and promotional material (full name versus nickname, middle name versus middle initial, etc.).

Table of Contents 
This should include full chapter titles. The chapter titles and headings in the table of contents must match those in the text.

Preface 
Generally about two pages, the preface should describe and sell your book. You should answer such questions as: For whom is the book written? Why is it important? What does your book provide that is different or unique in the marketplace?

Other 
If appropriate, you may wish to include a Foreword by a prominent individual in your field, a dedication, and/or acknowledgments. Kolb Net Works may request a brief biographical sketch and photo of each contributor.
 

TEXT 
The file containing the manuscript should be in Microsoft Word and sent as an e-mail attachment. We do not accept manuscripts in printed format.
The entire manuscript, including text, tables, references, back matter, and figure legends, should be typed double spaced on 8.5 x 11 inch paper. Margins should be 1 inch at the top and left side and 1.5 inches at the bottom and right side to allow space for editing marks and queries to you from the editor. Number the manuscript pages consecutively.
Please avoid using the hyphenation and justification features on your computer. Only use hyphens when they are a part of the word.

Units and Abbreviations 
Always leave a space between a number and a unit, e.g., 5 mm. Use abbreviations that are accepted nomenclature and use them consistently. Define all abbreviations and acronyms at the first point of use.

Headings 
Type your chapter headings in a consistent style to ensure that the editor and the reader understand the pattern of subordination they represent and to ensure that the designer displays them correctly typographically. The toolbar in Word software will enable you to boldface and italicize as needed. The following is a suggested pattern. More levels of heads may be needed, but the use of too many levels of heads may easily obscure your organization rather than clarify it.

Italics and Boldface 
New or special terms are often highlighted by italics, boldface, or boldface italics. The toolbar in Word software will enable you to boldface and italicize as needed. This means of emphasis may be changed to harmonize with a particular design.

Quotations 
A direct quotation of not more than 4 or 5 lines should be enclosed in quotation marks. Longer quotations, called extracts, should be indented at least 5 spaces from the rest of the text at each margin, double spaced, and without quotation marks. If it is necessary to distinguish an indented quote from other special material in your text, mark “quotation” in the left margin by the quote. Use ellipses (. . .) to indicate any point in a quote in which you have omitted any material. If the omission occurs at the end of a sentence, use 4 dots, the last being the period. If you add italics for emphasis to material within the quote, indicate it with a footnote: “Italics mine.” If you add material to a quotation, place your own words within brackets, not parentheses. Parentheses should appear only as used by the original author. Check each quotation to see that it is verbatim. Include the complete source of original publication in an endnote at the end of the chapter.

Cross-References 
Because specific page cross-references require extensive resetting at a crucial stage in the production schedule, we prefer to avoid them whenever possible. If you refer to information found in a different chapter in your book, parenthetically refer to the chapter and the heading under which the material appears, e.g., “(see Chapter 3, Pennsylvania Pioneers)”. If you refer to information found elsewhere in your chapter, parenthetically refer to the heading under which the material appears and note “above” or “below” as appropriate, e.g., “(see Pennsylvania Patriots below).”

Tables 
Presentation of tables should be as simple as possible. A table that is long but has few columns is easier to read (and to fit on a page) than a wide one with many columns. Construct tables that deal with similar material as nearly alike as possible so that comparisons can more easily be drawn and so the reader will not become confused. The overall findings in a table should be discussed to some extent in the text. Because a table is self-contained, it is likely to be ignored unless its significance is mentioned in the text with the table cited by number. Double-number all tables consecutively within each chapter, using the chapter number as a prefix. For example, the fourth table in chapter two would be “Table 2-4.” Type each table double-spaced on a separate sheet of paper, and place all of the tables at the end of the manuscript. Tables are difficult to construct, difficult to typeset, and tend to cause more typographical and proofreading problems than other manuscript components. Always double-check your tables for accuracy, recalculate any totals, and proofread them especially carefully when you receive page proof.

  • Indicate the approximate placement of each table within the body of the text by typing in ‘Place Table 2-4 here’.
  • Place all tables at the end of the manuscript

Illustrations 
Double-number illustrations consecutively within each chapter, using the chapter number as a prefix: Fig. 12.1, Fig. 12.2, Fig. 12.3, etc. Accompany each illustration with the figure number, your name, the title of the book, and notations indicating the top of the figure if there could be doubt about its correct orientation.
 

  • Indicate the approximate placement of each figure within the body of the text by typing in ‘Place Fig. 12.1 here’
  • All chapter illustrations should be placed at the end of the chapter.
  • For specific instructions on how to prepare illustrations electronically, see Art Guidelines below.
  • If you want your illustrations returned, please include a self-addressed and stamped envelope, as Kolb Net Works otherwise does not return artwork.

Figure Captions 
Type all figure captions double-spaced on a separate page, and place them at the end of the manuscript. Captions should not be embedded with the artwork. The electronic version should be saved on a CD/DVD with the text.

Permissions 
It is the author’s responsibility to request and obtain any permission required for copyrighted material submitted with the book. This includes quotations, illustrations, and tables that don’t fit into the categories of fair use or public domain. Where there is any doubt — using a modified version of an illustration, for example — it is wise and courteous to ask for permission and to give credit for the material. Included with these guidelines is a permission request form, which can be modified to suit your needs. Remember that many publishers require that you send them this request with a photocopy of the figure or table to be reprinted (this helps them locate it). 

  • Copies of signed permission requests should accompany the final version of your manuscript, and you should seek permission for figures/tables early enough so that the credit line specified by the Publisher can be included in the caption (if required).
  • If you are preparing a revision, you must reapply for permission unless the permission secured for the previous edition granted use for subsequent editions.
  • Quotes from songs and poems always require permission unless they are in the public domain.

REFERENCES 
Kolb specifies Chicago Manual of Style. For edited volumes editors should be sure that all contributors use a consistent style throughout the manuscript. Manuscripts will be returned for correcting if the same style is not used throughout.

  • If another reference style is more common to your field, please discuss its use with the Kolb Net Works editor in advance.
  • Type all references double spaced, not just between entries.

General considerations: (1) a reference is a source that is actually cited in the text. If the source is not cited in the text, it should be placed in a section of Additional Readings or a Bibliography. Sources in these sections should be unnumbered and typed in alphabetical order by author; (2) if you are writing a book that might go into a subsequent edition, it is easier to revise references if they are organized alphabetically.
Please do not use the automatic reference feature in Word because it is not compatible with some typesetting systems.
Please type the references double spaced.

ART GUIDELINES 

General Instructions 
Number figures in sequence for each chapter (Figure 3-1 would be the first figure in Chapter 3) and cite them in that order in your text. All figures must be cited, either parenthetically or in the text. Affix labels or tags with this numbering to the back of the photos, tape them to radiographs, and write them on the bottom of slide mounts and all hard copies.

Provide your art to us electronically. Please submit art via FTP or on a CD/DVD-ROM. Submit text via e-mail attachment. Figures that include type or drawings that are bitmapped are not acceptable. Keep your illustrations as simple as possible.

If you are unable to submit electronic art to our specifications, please supply good quality hard copies so that we can scan the art. We can accept color photos, slides, and negative film.

Art That You Scan 
Line art should be scanned at 300 dots per inch (dpi) and can be saved as TIF, JPG, PNG, AI, or PDF files. Any art submitted to us with less than these settings may not be of printable quality.  The art needs to be numbered to match the numbering used in your manuscript. For example, Figure 1-1 (referring to Chapter 1, Figure 1) in the manuscript needs to be labeled as Figure 1-1 on your disk.

Art That You Create 
Line art should never be created in PowerPoint or Word formats because they do not translate well. PowerPoint is intended for slide presentation and for printing from your personal computer. The preferred software for line art is Adobe Illustrator or Photoshop.